Privacy Policy Register
Privacy Policy and Register Statement Updated 7.1.2025.
This Privacy Policy also includes the details required under Section 10 of the Finnish Personal Data Act (523/1999).
In this Privacy Policy, we explain what types of personal data we may collect about you when you order free or paid products or services or contact us through our website (hereinafter referred to collectively as the "Service") and how we may use such data. By using the Service, you agree to the processing of your data as described in this Privacy Policy. Throughout this document, "user" refers to website visitors, customers, and those subscribing to free products.
We may periodically update this Privacy Policy by publishing a new version online, so please review it regularly.
1. Data Controller
Smart Mentoring Oy
Business ID: 3112138-2
2. Contact Person for Register Matters
Marianne Lehikoinen
Lars Sonckin kaari 5, 00260 Espoo
3. Register Name
Smart Mentoring Customer Register
4. Associated Websites
www.careergirl.fi
www.smart-mentoring.com
www.mariannelehikoinen.fi
5. Purpose of Use
The data is used for managing and developing customer relationships as well as for electronic marketing using tools such as Facebook, Google, and email marketing.
The legal basis for data processing is consent or contract.
6. Content of the Register
The register consists of users who have joined the mailing list via the above-mentioned websites by ordering free guides or purchasing products or services.
The customer register comprises two sections:
Customer Data Register: Contains the customer's name, email, phone number, and contract/order details.
Newsletter Subscriber Register: Includes the subscriber’s name and email. Subscribers can update their information via a link in every newsletter.
7. Regular Sources of Information
Customer data is collected upon the formation of a contract.
Newsletter subscriber data is obtained when users subscribe to free guides, mini-courses, or digital products offered by the company.
8. Privacy and Data Security
All customer data on mariannelehikoinen.fi is confidential and will not be disclosed to third parties under any circumstances.
Access to the register requires a username and password.
The websites do not store users’ bank or credit card details.
Personal data is stored as follows:
Email archives: 7 years
Accounting materials: 7 years
9. Data Disclosure and Transfer Outside the EU/EEA
Certain user data (first name, last name, email address) from the email list is transferred to non-EU/EEA software:
ActiveCampaign: The register is used with the ActiveCampaign email marketing service, which may process data outside the EU/EEA. Learn more about ActiveCampaign's GDPR compliance here: GDPR Overview.
10. Right to Access
Individuals have the right to check what personal data about them is stored in the customer register.
Requests must be directed to Marianne Lehikoinen via a signed letter to the address listed above.
The company does not verify the accuracy of user-provided data. Users can modify, update, and delete their data via links included in every newsletter.
11. Right to Rectify Data
You can rectify your data by contacting the Data Controller via email or a signed letter. Requested changes will be implemented accordingly.
12. Other Rights Related to Personal Data Processing
Individuals have rights under the EU General Data Protection Regulation (GDPR). Please note that the “right to be forgotten” applies only when there are no legal obligations requiring the continued processing of your data.
13. Cookies
Cookies are used on the websites. A cookie is a small text file sent to and stored on the user’s computer. Cookies do not harm users' computers or files.
Data collected via cookies is used for business development and targeted advertising. Other websites linked on these pages may use cookies as needed for their purposes.
Users must accept cookies individually on each website. If a user does not agree to data collection, they must stop using the website immediately.
You can disable cookies via your browser settings. Since procedures vary by browser, consult your browser’s documentation. Note that disabling cookies may affect service functionality. By allowing cookies, you ensure a smoother browsing experience.
14. Recording of Meetings with Experts
For quality assurance and training purposes, meetings conducted with our experts via the service are recorded. These recordings may contain personal data, including voice and video, and are stored securely in accordance with applicable data protection laws. The recordings will not be shared with third parties unless explicitly required by law.
By participating in a meeting, you consent to the recording. If you do not wish to be recorded, please inform us before the meeting so alternative arrangements can be made.
15. Earnings Disclaimer
While our programs, services, and products are designed to provide tools and strategies for personal and professional development, we do not guarantee specific financial results or business outcomes. Any income or earnings examples shared through our websites, communications, or client testimonials are provided for illustrative purposes only and should not be interpreted as a promise or guarantee of success.
The outcomes you achieve will depend on numerous factors, including your personal efforts, business model, market conditions, and other variables beyond our control. By engaging with our services, you acknowledge and accept that results will vary and that we are not liable for your financial outcomes.
Additional Information
For questions related to the register, contact us at:
support@smart-mentoring.com
Privacy Policy and Register Statement Updated 7.1.2025